Vendor Invoicing Specialist

The Vendor Invoicing Specialist position falls within the Finance department of Evergreen Trading. The Vendor Invoicing Specialist is responsible for vendor invoices to be entered timely and accurately, to ensure client billing is sent in accordance with the terms of the contract, and that timely and accurate payment is being sent to vendors according to the net terms.

Duties and Responsibilities
Administrative Tasks
• Invoice processing, reconciliation and conversion
• Work with stations/publications to gather affidavits/tear sheets not received in normal course
• Issue updated internal Status Reports to Supervisors, as well as Media Buyers when necessary
• Alert Supervisor of any workflow issues in a timely manner
• Maintain accurate track of workload
• Gather approvals before clearing items matched by Media Buyers

Operations Tasks
• Learn ERT process, systems, internal tools and policies
• Provide client backup according to the necessary client requirements, up to and including undisclosed clients where whiting out all rates may be necessary

Knowledge and Skills
• BA/BS required
• Knowledge of and experience with Excel required
• Analytical
• Familiarity with client estimate and reconciliation invoicing process
• Trade experience a plus, but not required

Core Competencies
• Articulate with strong written and verbal communication skills
• Organized and focused on attention to detail
• A team player with the ability to prioritize and juggle multiple tasks and capable of working and maintaining a positive attitude within a fast paced, dynamic environment
• Ability to build rapport and relationships with co-workers and within the trade industry
• Meets all assigned due dates
• Willingness to learn and be a self-starter